ANZ Seeds of Renewal Grant Writing

This recorded webinar will take you step by step through the guidelines of the current ANZ Seeds of Renewal Round 2021.

Authored by: iClick2Learn Team

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It’s a few key things that I wanted to start with with this program for those of you. Who and I think you know one of the the biggest things of grant programs is it’s like oh my gosh there’s maddie quick you know let’s let’s apply for this but it is so important that you actually do complete.

Your project plan now after this session and if you’re watching the recording this is also available at the bottom of the page after the session I’m going to send each of you an email and you’re going to have a draft what I call the project planning canvas and I’m also going to give you a help sheet to help you.

In particular with f triple r’s budget if you’re not familiar with it is slightly different so i’ve done a little cheat sheet that’s going to help you with that so I’m going to email those out to you and if you’re watching the recording it’s just underneath and you’re able to to download that so it is really important that you think about what your project is now seeds of renewal program has been going for quite a long time  and the answer partnered with f triple r to bring this as I said to or as I said to regional rural and remote communities and and it is very much focused on  looking at how that you can build a sustainable community so that can be you know strengthening what you already have and it could be creating opportunities to do things that certainly deliver medi to long-term economic benefit to the community and that contribute to economic sustainability and i think that’s the key thing with this one is just to remember who the funder is the fundraiser bank and of course that economic piece for them is actually quite important  you know their premise and and uh this is just a statement as a as a grant writer and assessor i don’t know any inside information i can assure you but when i look at a funder like this I look at what’s their motivation for supporting a grant program and being a bank in this case they certainly have a real motivation to make sure that a community is strengthened through economic impacts so you know economic benefit back to the community so really make sure that you have that lens when you think about your projects if you’ve already planned your projects uh and you’ve worked out you know what benefits it delivers so those outcomes that your project is delivering go back and have a look and make sure that that you’ve got those economic benefits and those economic outcomes in your project plan that is really important if uh you haven’t already done so if you haven’t already identified it then you will actually need to think about how you’re going to to measure that  and you know monitor those those impacts through the program one of the great things about actually going onto the website and i’ve got the website the f triple r website up in front of me  seeds of amz seeds of renewal and I’ll just pop that link again we’ll pop that down the bottom for those watching the recording and it’s in chat now for those joining us live  one of the the great things about uh grant programs that have happened in the past is you’re able to get a sense for what sorts of programs the funder has funded before and you can see here and i’ll just visually describe this just in case we do have people listening in or that do have a visual impairment on the page you’ll actually be able to find previous rounds it’s called and there are links to the different years and the types of projects and programs they’ve supported that’s really useful information because it gives you a sense for what uh not necessarily what they prefer it’s not about a preference but it’s the types of projects so what sorts of things do they do they focus on  you know what sorts of community projects do they they believe are demonstrate that economic benefit so you know feel free to have a look at those noting that from year to year funders do change a focus so it’s it’s just interesting information don’t be guided by it at all but it’s interesting information for you so let’s have a look down further on the page you will find there are three tabs on the page one is called program guidelines and there’s a raft of information there and then there’s some information to help you when you’re actually gathering gathering information for your

application so i really strongly recommend that you look at this and then the third tab is the apply now and there’s some some useful resources so as I mentioned we will be going through the  program guidelines and application form for those of you who have never applied to f triple r before there’s also a very useful how-to guide to navigate their grant

application online system one of the things that i always recommend people do when they found a grant that suits them is make sure that you are eligible and we’ll look at this in in guidelines  in more detail but you really do need to make sure that you have that eligibility piece it’s either a legal status or a tax status eligibility  it’s kind of like you know if you like the first gate the decision gate that you need to get through because if you’re not eligible you know you certainly won’t be able to apply or if you do apply you’ve you know wasted a lot of your time which is not what we want to happen so once you’ve found a grant program that is of interest you should download what I call the application kit now that is the guidelines the application form and anything else that they have mentioned in their guidelines and their application form it could be related for example to a policy there is one in the f triple r’s instance which i’ll show you a little later which is called an activity tree so i’ll get to that and show you that in a moment but the other thing that i really seriously recommend that you do read it may be duplicate information but there might be one or two things that have been added in that aren’t in the guidelines and that is any information on the page so in this case  for this grant program there are some drop down boxes for example what are the program objectives and it goes through the program objectives which i will come back to now you certainly in this case I have checked and you will find that in the guidelines there’s a couple of other points as well but there is one  one aspect here that’s not in the guidelines which is a volunteering opportunity so so please make sure you do read that I’ll come back to that in a moment as well so definitely read anything that the funder has  on their website i picked up something the other week on a grant program that was in their faqs but wasn’t anywhere else in the docentation that said you know if you submit a risk management plan your  application will be deemed more favorable like wow big news that wasn’t anywhere else so you know really make sure that you do think of what’s on their their website as part of the guidelines as i said it might be duplicate information it doesn’t necessarily hurt because it means you’re hearing the the same strong messages again but uh but it could also be new information as well so in saying that let’s go on and have a look at the guidelines and I’m watching chat as well so please feel free as we go through I’m just going to stop sharing this page please feel free as we go through ask any questions  relating to this so let me just bring up this screen so what we’re we’re looking at here is the program guidelines  you know does close on the 11th of august uh big hot tip plan uh for it to close on the 9th of august and give yourself a little bit of leeway we all know where grant

writers things crop up and things happen don’t they so give yourself plenty of time you don’t

want to get to the end of the hour or those hopefully it hasn’t happened to you but I certainly know people it has happened to leaving it too late and uh and hitting submit right on time and just missing out particularly that this is a regional rule remote we all know that uh that sometimes funny things can happen with our data so we want to make sure you get that in in on time and a note for those who are in uh western australia joining us and from other  I think we’ve got some some uh someone from or in tasmania at the moment I should say not from but in tasmania at the moment and uh from anyone else watching the recording from another state this is victorian time the close time so I always recommend when you’re going

through guidelines that you actually have your own checklist and so this is what I would do if for example I would actually note the date and I would note that it’s actually closing at 3 pm because there’s a currently a a two-hour time difference between aest and awst and I’d actually note that that closes at 3 p.m on that date wa time so it is important it’s one of the things that we do with with different states it is important to make sure that we know the is that time that close time is it uh you know our local state time or is it is it their time always asse that it’s their time and double check with them as well it doesn’t hurt so so you will put that down on your your guidelines checklist  there is some information about f triple r which is is useful to get a sense if you again if you haven’t been exposed to them before you know that the focus here is you know their programs really focus on ensuring the social and economic strength of remote rural and regional communities and you know certainly seeds

of renewal uh very very well aligns to to that purpose so there’s a couple of things that we should be really really clear on we should be really clear on why are they giving out funding i mean yes i know they’re very you know good hearted well-meaning people out there but at the end of the day they have to achieve a purpose you know there’s something that’s driving them that’s motivating them this one in particularis about I’m just going to highlight some  highlight to some words here I can’t highlight them on screen so I’m just going to to read out these words to you in particular i might be able to highlight here we go  is designed to help build vibrant and sustainable rural communities and it’s about ensuring the ongoing prosperity of regional australia so you know when we think about  think about this program in particular you’ll see that vibrant communities and and sustainable communities are elements that we focused on further on in the guidelines so when we think about vibrant communities the way that this is described to us is that it’s about diversity and inclusiveness with strong social capital where everyone can participate to build a better life now if I was reflecting on that and reflecting on my grant program I would actually be saying well how does what I’m asking them to fund in this program how does it actually include everyone so what so what does that look like look some programs that you might apply for of course they’re specifically for your group or your organization but do you think you know this will actually give it a lot more strength when you consider let’s just say you’re you’re a club or a community group you’re actually going to get a lot more strength in your submission if you’re partnering with others to have a broader impact and the one of the key things about this program and this is an example of something i’m just going to  to swap screens back to the website because i do want to show you something in particular that  that has been mentioned  here we go in this information  here we go and i’ll just zoom in a little bit here as well so that everyone n those of you who are watching the screen and they would have seat are able to see this one of the particular things about this program is that the program and they’ve been very upfront with this it typically funds one project per region so in essence what they’re wanting to do is they’re wanting to have a program that does have a broad impact and so if we come back to that vibrant community statement this is this is really about making sure that when you’re considering what you’re applying for funding for that it broadly is looking at your community not necessarily your region although if what you’re doing has a broader approach then fantastic it’s definitely an opportunity to make sure that they are aware of that  but certainly think about your community as a broader approach so  i’ve just had a question and in this case  sasha has asked this uh and I’ll say that because  sasha certainly uh  put this this question to everybody in the chat box if you would ask like to ask me something privately and confidential confidentially please then just direct it to me and uh and I’ll make sure that i address that so in this case some sasha said does the region mean the riverina or is it smaller like shires when I see region I think about when uh you know think about a benchmark so when we talk region we talk regional organizations so those regional organizations typically cover a region which is in this case the riverina region  got some some wa people there and and uh great to see you on on screen there hello  and so uh in that case for wa what they’re looking at is the great southern region so that’s an example when we talk regionals so so locally is your local community or lga because some communities are lga but generally speaking when we talk

about remote regional and rural communities we have an lga but then we have a region and our local government area might consist of a couple of different regions or it might be a town with a lot of villages that’s around it and then you’ll have the the next layer which is your region and then we have state so the region is that that encapsulates quite a few local government areas so so just think about that when you’re when you’re looking at your project is how could you build strength you know one of the the things about  uh grant programs and and if you’re watching this and you haven’t done any of the grant courses  you know you’ll find these on on our iclick to learn membership uh and one if you know you’ll find a lot of information that’ll help you with this but just to mention that for those of you who maybe haven’t is your job as a grant applicant is to build a strong case and so these are you know when you think about guidelines I’m always looking  you know as an applicant and assessor myself I’m always looking for those stronger points that the things that they mention that I know if I do consider this and I think about how I could do that without changing the quality of what you’re offering and that’s really important we don’t just add something on to make sure the funder you know add something on because we think it’s going to be great that the funder will love it has to be a really authentic addition to strengthen your project and so this is where you know real strategy comes in when you’re

applying so if I was wanting to do a local  community project and and it was just for my club or my community group  or a group of people then you know for those that have got a project like this I would strongly recommend that you consider how you can actually broaden your impact it might be that you’re working with a similar group in another local government area across that region so hopefully that gives you  a couple of  a couple of ideas  yes so great  uh and you can see here that i’ll just highlight these areas as well you can see here that there’s a couple of other points now interestingly when we talk about these funding areas and this is why i needed to go to the website another great example of when there’s funding always always consider that what they put on their website is part of their guidelines even if it isn’t in their guidelines and i could be wrong because I did do a

search for this and those words  we might find this in the guidelines later on but i couldn’t find this in my initial read through so really important point  you know for everybody that does help build a stronger case so  there are some key things there that they’re looking for demonstrate medi to long term benefits so again think about that you might be doing a project that that is to do this but think about what the ripple effect is and make sure

that that comes across in your submission in the questions which we will look at

 and again this just further strengthens that you know what they are looking at is a is a project that delivers delivers a lot of impact and that’s projects that benefit a large nber of people from our diverse range of social groups so diversity for some of you in some community areas may be diversity of the population and age group and and cultural background for example but uh you know from from groups so a diverse range of different groups and of course that projects that encourage inclusion and participation of our under representation underrepresented groups or marginalized groups so so do  do make sure that you factor those in when you factor how could we build a stronger project that that funders will be able to  uh you know to say yeah this is this is actually a great project for the region so co-contributions we will get to in a moment  let’s head back to our

guidelines now so hopefully this information has been valuable already for those of you we’ve only only just started looking at the the guidelines and this section here the vibrant communities guidelines so we’ve only only just really started looking at this part  so vibrant communities diverse and inclusive with strong social capital again where everyone can participate and build a better life so the next part of this is our sustainable communities

so the the program is built pretty much on those two they they’ve called it tenancy and i think of them as priorities  these are the two key things for them well they’re not even priorities it’s

sort of like the foundation if you like

you know these are the foundations of

this grant program so the other one is

sustainable communities and so this is



how you innovate how you expand how you

create opportunities

 you know how do we make sure that

when we’re looking at our you know what

we’re delivering or our group or what

we’re doing that we’re able to say that

this project is actually going to be

sustainable you know there are a lot of

projects that are what i would call sort

of one-hit wonders we’re going to and

i’ll give you just a simple example

we’re going to deliver a webinar or a

workshop let’s just use this example but

but it’s you know think about yes but

what do we do in that webinar or a

workshop what are the outcomes and how

do we make those outcomes sustainable

and so in this case again what we have

is we have that economic lens

so making sure that we focus on how does

our project and what we’re proposing

deliver and this is an important one

demonstrable so in other words you’re

going to have to be able to demonstrate

this when you think about demonstrating

things think stories and stats so how do

you how are you going to be able to

demonstrate this through case studies or

through one through surveys and stats

those medi to long-term economic

benefits to the the community  and how

they help contribute to  economic

sustainability of the community 

so you know it could be for example

let’s just say 

uh you know

we’re looking at how hall

thinks about its business model thinks

about how you know it’s going to cost

out hiring etc well what does that look


we’re looking at as an organization

around how we provide something to a


and we need startup money to be able to

provide that  to to give it to the

community at a lesser rate which is

actually going to to increase

 that sort of vibrant community but

it’s also going to be sustainable

because we will have a price point that

they’ll have to pay for ongoing funds

that’s just another random example hope

those uh hope those help you  you

think through that

i’ll just check chat okay wonderful yep


so the next thing that we go on to is

the types of projects that we’re


 we have three key areas here 

environmental sustainability

with some examples and i’ll come back to

some of those

financial well-being with the community

and improving access to housing so there

are three key areas that that we’re

focusing on so vibrant communities and

sustainable communities are the very

foundation of the grant program

this program

all this round is focusing on

how your project improves environmental

sustainability and i won’t go through

this in detail because it certainly is

there and we’ve we’ve still got the

application form to look at 

uh and improving financial well-being

within the community and it’s great that

uh you know fjr has provided some

examples for you and again examples

could be

i  i talked about when i showed you

the the website and we had those

programs at f triple r  or the anz

seeds of renewal program i should say

what they have funded in previous years

so that’ll also give you some some sort

of insights as to what sort of projects

they fund and the other one is that

improving access to housing

so they’ve also provided a couple of

examples of what some of those 

some of those

past projects are there 

that have done one

of those three areas so again some

really useful examples for you but it is

important that you do focus on this now

hot tip that i would give you is is

think about your project and think about

where it fits these are these are three


different priorities that they have so

we have environmental

we have financial and we have housing so

three very distinctly different

elements and what i would do let’s just

say  the financial well-being what i

would do is i would look at

 this oh that’s

not quite what i wanted to do there i

would would look at the description that

you can find underneath

each of those priorities and and i’ve

just circled that in a yellow highlight

for everybody but i’m going to undo that

because i’m going to talk through

through these as an example

one of the biggest common mistakes that

applications make or applicants make is

they tell funders information they think

is irrelevant but actually doesn’t

directly relate to the program or it

doesn’t directly answer the question

so what you would do is you would look

at your project and you would say okay

how does my project

improve financial well-being

does my project involve any


people or does my project

provide or include any  people that

are identified as disadvantaged in

our community and what i mean by our

community is the area that you’re you’re

going to be providing for example this

financial well-being  training

we’ll use you know financial well-being

training as a broad one it’s a fairly

easy one

as our example and then ask

how does my project include initiatives

that improve economic participation

and so the examples given here are

building financial literacy building

vocational skills and providing access

to meaningful work so

so they’re they’re three you know just

examples that they’ve given or fourth

was the three examples in this case that

they’ve given so you would say how does

my project do this and make sure that

you know examples  that they’ve also

given uh

four projects are underneath here so

building financial knowledge supporting

job readiness providing better financial

behaviors and decision making financial

confidence and well-being assisting with

financial goals setting and improving

money management skills so again just

ask how does my project do this

what does my project do in this space


all of the other benefits that you have

that your project has because i have so

many other benefits

the thing is that if you’re applying for

a project

and again we’re talking about vibrant

communities  and sustainability that

that helps do or address this this key

this second key priority which is

improving financial well-being you need

to make sure that the information you’re

providing really focuses on that area

 one of the the bigger frustrations i

have as an assessor when i see

information coming through and and it’s

not just me i have to say this is this

is broadly whenever i’m doing grant

training work on behalf of funders

they’re always saying this to me

make sure people get the point to

provide relevant information only so

there might be things that you think are

really important but i have to say to

you if you’ve got a project and you’re

focusing on this priority everything

that you say

everything that you share about your

outcomes about what you’re going to

measure about the benefits you know

anything that you share about your

project really has to focus on this


don’t then start talking about something

else that’s not directly related to how

your project improves financial

well-being the challenges and i know we

all know that our projects do so much

but the challenge is that

you’re now spending your words in an

area that the funders simply can’t when

they’re assessing a question give you

points for so i really do focus on that

in your application  uh we then move

on to the the guidelines  and you know

you’re probably all perhaps aware of

this already  uh grants of up to  to

fifteen thousand dollars are available

so they do have a bigger pool but the

maxim we can ask for is fifteen

thousand dollars and  and again you

know they they really do reinforce those

elements that i showed you earlier which

is a large nber of people inclusion

and participation

a medi demonstrable medi to long bur

term benefit remember the focus is on

that economic benefit

and the co-contributions which we’re

definitely going to  talk about in the

budget it’s really important

co-contributions to demonstrate and

co-contributions don’t just have to be

cash they can be inclined so we’ll talk

a little bit more about that

in a while


this uh funder is also great really

really clear on what grant funds can be

used for  so you know and they’ve said

a broad range of charitable projects

that align to the program are considered

but there are several areas that they

can’t fund so make sure that when you’re

asking for them to pay for things that

it very clearly does not fall into any

of these and i’ll just i’ll just point

out one for example we’re working with a

a language school on a project and uh

and one of the things that  in an

application uh that was asked was to put

a thank you

gift in but if we were applying for this

project we wouldn’t be able to put that

in if you put anything in your budget

that you’re asking a funded a fund that

they’ve clearly said they won’t fund

typically they’ll do one of two things

they’ll either reduce that uh remove

that from the budget and maybe they’ll

give you

uh if they like your project and you you

tick every other box they may give you

that funding and they’ll just remove

that amount


the other the other one to do is that

they might do is they might just say

look you know what 

that’s a no uh because they haven’t

followed  the process

wonderful thanks fenita so great to see


thank you so much i’m sorry i was

testing our new system that’s why i had

trouble with video i’m sorry for the

interruption everyone i just didn’t want

to leave without saying goodbye

that’s wonderful and and every no doubt

your law see bonita we’re working with

bonita on a regional project so we’ll

have a lot of wa people joining us in uh

coming weeks and months so so we will do

later we were just setting up the system

for it we finally got it all good so

thank you we’ll see you again soon all

right wonderful

see you soon

great so i’m just gonna check chat see


uh if there’s any other

 any other thing in chat no everyone

is good okay wonderful i’ll keep  keep

on then

 and of course the eligibility but

that should be the first thing we check

then the good thing is that uh  and i

think we’re

we’ve got  a lot of gd people on on

now but certainly  uh we have other

people are watching the recording  uh

you know sometimes that eligibility in

this case  i’ll give you an example of

eligibility this is for regional rural

and remote so if you’re in an area

that’s actually considered greater

sydney then you wouldn’t be deemed to be

eligible so you know it’s certainly here

and i’ll just highlight that there

however if your

organization is based in greater sydney

but your project is actually about

communities in remote rural or regional

australia then of course you would be

deemed eligible so just make sure if

you’ve got any questions after blast

staff are fabulous that you do give them

a call and you do check on this because

you don’t want to do all of this work

and and find out that you’re not

eligible so make sure that that you 

that you do

follow this the other thing that that is

really important and i always look for

this if funders bold things if they

underline things if it’s a different

color or it’s in capitals etc pay

attention uh what they’re trying to you

know basically what they’re saying is

we’ve seen this so many times that we

keep saying this message but you know

it’s still not getting through you can

see here in in red

you may be able to see that if if not

i’ll just read out what it it says

please note you will be considered

ineligible if and there’s a range of of

areas that

that you’ll be considered ineligible one

of the key ones of course is if you

don’t provide the information that

they’ve asked you for

or if

your application is incomplete very very

rarely do funders come back to you and

say oh we really like your project can

you actually provide us that docent

that you know we asked you for that you

didn’t put in

highly unlikely very very rarely as i

say and

then certainly in this case fgblr have

been very clear that because of the

nber of applications that they receive

they’re they’re  unlikely to follow up

any missing docentation so

we’re about to head into the application

form to have a look at that the other

thing that  that i want to point out

uh to you and there is the amz

volunteers i did say i couldn’t couldn’t

say that in the the read through earlier

but there it is  it’s up on the screen

which is fabulous  the other thing i

want to to share with you is that  you

know think about opportunities

hard mountain destinies

oh dear

thank you

oh well i’m on a macadamia farm at the

moment but i’m not allergic to



so the other thing i want to show is the

anz volunteers so this is an opportunity

and think about this as an opportunity

it’s certainly not something that will

give you

a greater

leverage in your application i have to

say but this is an opportunity for your

organization to connect with some

skilled financial staff

or staff that are skilled in in other


you know it might be process or policy

if there’s opportunities where anz

volunteer staff can actually support

your organization so

really useful to think through that


it’s not about counting on it i wouldn’t

plan for it in your project but it’s an

additional option

if you’re thinking about your project or

even your organization

if there’s opportunity for them to

engage with you and look if you do apply

for this funding

and you’re unsuccessful then i certainly

still recommend you reach out

if you’ve got an opportunity for for

regional staff to help your organization

in any way  they’ve certainly you know

they’re putting the call out through

this program that they they really want

to make sure that they’re  they’re

supporting regional rural and remote

communities so do do that

 and then we come to the grants

information which is great so now let’s

have a look at the application form

 i don’t want to save those

highlighted areas wonderful so

when we have a look at the application

form itself there’s a lot of kind of

general information here about the

organization and abn name and those

sorts of things

hopefully for many of you should have a

grant toolkit that actually addresses a

lot of those

questions if you don’t you’ll find that

in the library

and just for those that are watching

live you won’t be able to search that in

the library today that’ll actually be

available next week but it’ll be

available in time for the recording so

the grants toolkit basically goes

through those key things like who the

organizations are the website the abn et

cetera and you’ve got that all in one

central docent that you can share

the other thing that you should have in

that central docent which is really

really useful is always have a brief

overview of your organization

i’m just going to zoom in on these

questions a little bit just to make it a

little bit easier for everybody a brief

overview of your organization

this is quite a broad kind of question

the great thing about fjr

applications they’re one of the funders

that actually give you hints on what

they expect to see in your response

so when you think about your response

to this question they’re asking you for

a brief overview of your organization’s


any major programs or activities that

you do

who if you’ve got facilities who uses

your facilities if you’re providing a

service you know who’s you who’s

accessing the service if you can if you

actually paint a bit of a visual here

for them that’s actually really useful

so so describe them


and of course any other engagement

you’ve got with other community groups

or key partnerships  you know you

could represent this as a figure a

statistic for example

x nber of 

community members are supporting or

engaged in the project or x nber of

community groups or partners have been

engaged in the project

just had one question here

if you apply for an f2lr grant

that they have not advised officially

who has been successful can you apply

for this one


are you asking about can you apply for

the same project gail i’ll just ask you

to you can pop on because we’ll cut this

out of the recording

no it’s a different it’s a different

project and and a different 

yeah the other one was an f triple r one

this one’s a z but it’s still f triple r

and we’re very hopeful that we may get

that first one but does that put us out

of because we wouldn’t have it acquitted

by the time this has to be in even if we

well we won’t know before this would

have to be submitted so

yeah yeah so

one of the things that a lot of funders

don’t like is what they call double


and so they don’t like that you know

okay this organization we’ve got five

different programs and this

organization’s applied for you know one

two and three of those programs for

example so what i always say is make

contact and confirm

the the premise that i go with always is

unless they say otherwise unless you’ve

been told otherwise yes definitely apply

for even if it’s the the same you know

in some cases it can be exactly the same

grant program and you can apply for two

different projects


 so really do think about that  uh

you know when you’re thinking about

applying generally

when we’re talking specifically about

this f triple r one

for you gail

i would give them a call and i would

just make sure


uh uh

you know certainly from my perspective

i’d say yeah definitely it’s a different

project it’s a different funding round

 i don’t see any reason for you not to

apply for this this project but thanks i

will contact them though before i put

all the work into it thank you exactly

exactly exactly

 and yeah nicholas fabulous thanks for

popping that in chat that’s definitely

one of the recommendations isn’t it so

the recommendation on the the brief

overview of your organization in that

grants toolkit you should have a


and that response would vary with

different word limits so for example i

even have a 50 word

response of an overview of our

organization  and a hundred word

response  you know you could have a

a larger word response often  you know

250 sort of is is generally the cap that

i see but but really useful and of

course that’s a great  a premise then

for any marketing or any any media that

you’re doing as well  so you know do

do think about having a standard

response for a brief overview of your


here we go

a lot of funders are asking for this

what your website and and facebook or

twitter information is this is so that

they can tag you in  you know for

successful projects but of course  and

connect with you but of course you know

funders certainly do  uh broadly uh

funders do certainly do a little bit of

research so really useful if you’ve got

anything on your facebook page about all

your website about the program

 you know really useful to uh maybe

you’ve got a facebook post to pin that

to the top so it’s the first thing that

they see


okay so  part b is only relevant in

this guidelines if you’re actually

partnering with somebody who’s going to

hold and

receive and hold the grant fund so some

of you do work in partnership some of

you may not be the lead partner you

might be the secondary partner so 

if you are in this this  uh

circstance then you’ll need to deliver

you’ll need to complete part b it’s the

same as part a basically it’s just for

the different organization

but if you’re not

yes you don’t have to worry about that

so  that’s exactly the same questions

all right let’s have a look at the

actual kind of body of the application


project title  and project smary now

here’s a hot tip on project title and

project smary

let’s think about what the the

foundation of the grant project is for

it’s about vibrant communities it’s

about sustainability and then there’s

those key elements which is around

economic benefits so just think i’m not

not saying that you need to craft it 

and and say you know we’re delivering a

vibrant uh project for invite to

 i’ll start again we’re delivering a

project that you know

 provides uh economic benefit to our

vibrant community that’s going to be

sustainable i’m just coming up with

words but you get my gist we don’t use

those words to create it but what you

should get a sense of as a funder when

you’re reading the project title in the

project smary i should get a sense

that oh yeah this actually does a line

and there for me there are those three

key themes that keep coming through

vibrant communities sustainability

inclusiveness in that in that as well 

and the third key theme is that economic

so you know really do think about that

the other the other key theme actually

i’d have to say 

would be that broad reach so you know

that’s where certainly that

inclusiveness but that broad reach comes

in so it’s probably four for this if

your project fits all four think about

how you can actually

give them a sense of that in the project

smary and and i really want to focus

here on project smary to make sure

that you

you are looking at this the right way

project smary isn’t about oh we’re

doing this project and and we need

funding for x y and z so it’s not about

the thing that you’re going to get

funding if it was a financial literacy

workshop it’s not about the workshop it

is about the key aims of your project so

it’s about you know where we’re building

financial literacy you know the fact

that you’re holding a workshop is the

thing it’s the

the thing that needs to happen but focus

on the benefits  and that’s where

again your economic you know premise

will come through  when i’m reading

the project smary i should know which

of those three priorities it fits into

which was

environment finance or  housing so i

should know straight away when i’m

reading that where it fits

and of course what the projects will be

useful don’t go into detail here you’ve

got the budget to do that just broadly

talk about that and a tip for that i

would certainly again have a look at

those projects that that f triple r in

their guidelines  gave as examples if

they’ve used those as examples they

obviously like those examples so that’s

a really great one to go back and have a

look at  and

you’ll you’ll have your amz branch etc

and volunteer opportunities let’s have a

look at the activity tree if you haven’t

ever seen the activity tree before you

can follow that link uh that link will

be in your application form i’ve 

downloaded that so we can view that this

is the activity tree these basically

what this is is is the way that f triple


strategically look at where they make a

difference in community and so what

you’ll need to do for example this one

because it is very much about 

an economic lens probably a lot of

projects will fit into this nber six

but for some of you  you know it might

be about let’s just say financial

literacy literacy it could be about

lifelong learning education and training


so really do consider when we think

about what our project delivers where

does it fit and the great thing is you

can just explore it at seven pages but

it’s an interactive pdf so i’m just

going to click on education and training

and you’ll see a whole lot of other

areas here

and for example this might be support 


i’m just going to

scroll up if i can a bit

there we go supporting

sorry just popped up and uh and covered

up up 5.4 which is supporting general or

life skill development and you might see

that that is then 5.4.2 so you’ll

actually have to follow the activity

tree to determine where

your project fits so you’ll actually

need to put that



into this

area here so

so just make sure that that  you know

that you’re selecting the right one

basically if you’re not sure just click

on them and read them and see which is

the better one  out of all of them

that you would align to

so the next question is what you will do

so this is about telling telling

the assessors about

your project  and look i would you

know they’re wanting to know what the

aim of your project is  and what

you’ll actually do so think about this

you know part of our job is to what i

call layer the learning they don’t know

about your project you do you’re all

over it you know all the detail so start

with you know headlines


our project is x y and z


going to

in order to we’re going to achieve x y

and z in order to do that we will do the

following and then you go into the


you know as much as as you can obviously

with the words that you have so  you

know think about what those you know

what your project is what it’s

delivering and then what you’re going to

do to achieve

those things  you know they’ve

certainly there are a couple of other

questions that talk about project need

when it’s going to happen et cetera 

uh and the the the

description of the main features and

communities  but in terms of the aim

of the project you can see  as i’m

scrolling some of you can see this

others can’t but i’ll just reinforce

this  there is only one question that

relates to giving more detail about what

it’s achieving so this question here

because other questions go into more

detail you really do need to think about

it as a sort of a broad

question that gives the assessor the

sense of oh okay i get what they’re

doing why they’re trying to do it and

and what they’re going to do in order to

achieve that does that make sense it’s

sort of like a think of it as a smary


 sorry could you give an example of

what you would write in that like 

just say if you were

i don’t know if you’re doing a i’ve seen

a recycling project as one of the

examples but if you could you yeah give

us an example please be good so we could

do one the financial literacy one for

example the workshop it’s just because

that’s a one broadly that that  that

everybody would understand sort of

training and workshops so


when we’re talking about a project our

project is to build financial literacy

in our community groups uh

across our region for example or across

our our community

 the aim of the project is to

ensure that

financial informed financial decisions

are being made

by community groups that community

groups understand

their financial statements

you know that’s just a couple of

examples in order for us to achieve that

we will do the following

so we will

consult with our community on those

areas that they want further information

on that they feel that that they need

more support on

we have designed the project to deliver

these foundational


so you know it might be

budgeting 101

understanding your balance sheet for



we will

bring on a trainer

we will have a venue

and will provide catering for three


and online webinar support something

like that does that make sense yep

beautiful great

and so that in essence is a real

smary isn’t it 

because the other questions go into

further detail

so why is the project needed this is

really important you know if we’re

saying that something’s needed we

actually need to demonstrate that it is

a need for example we could have had you

know these community members and

volunteers saying well yes we need to

know we need to understand how to budget

 you know we need to think about even

what our organization’s doing and how

it’s more sustainable or how we’re we’re

making sure that we’re managing our

assets as well so so statistics 

stories you know little testimonials

from community groups  and from those

those people in these community groups

in in financial literacy training

example we’re using for example a really

vital it’s not all about stats people

aren’t all driven by stats you’ve got

people that love stats but all of us

love stories so so make sure that you’re

including some of those in there

 you can speak to sort of broader 

financial literacy  statistics and

data but it’s really important and fjr

in particular  you know and i and i’m

picking this up in their language they

care about local

so you know it’s really important that

if you’re going to use something else

that’s showing an industry trend that

you actually focus on what that means

locally and how that’s represented


uh so then when will the project happen

that’s pretty kind of a straightforward

question uh where will the project

happen  and you can see here again

this is an indication  as i’ve

mentioned that you know they do like

projects with sort of broader impacts

across areas and so  you know if we

were doing one for example in local

government they had some villages you

know i’ve been


in tenterfield area recently and we’ve

had uh 

five uh workshops across five different

uh or four different communities so this

is an example of of one that you know we

would certainly put down and it’s

certainly demonstrating that that there

is appetite for having a project that is

broader than just one town

 and you’re able to include the local

government areas as well there  if

that if that includes a couple of

different local government areas

 so the next question is about briefly

describing the main features of the

community or communities where your

project will occur so if you are

crossing a lot of uh different

communities or even more than one  my

suggestion is use use a heading and

differentiate those communities

but really focus on describing this we

really need to get a sense for that

community but part of the reason

some organizations ask these sorts of

questions is that that they might have

information that tells them this and

they’re seeing if that’s correct but

also they’re seeing how well you

actually do know your community

if you do know this information if we’re

saying that there is a project that’s

needed by the community well do you know

your community enough that you’re able

to provide this information now 



rural regional remote communities that

are small

you know my strong suggestion here if

you need help with answering this


is to go to your local government  a

community plan and they will have some

information there that describes the

community  so it’s a generally called

a community strategic plan  if you

also work in a specific area let’s just

say youth then look at all council plans

connected with youth and that will

provide you some more information it’s

kind of what we call r d rip off and

duplicate if the information is correct

there’s not much point uh  spending a

lot of time getting it for larger 

organizations that all or

communities that are joining us you may

be able to access some of this

information in a website which is called

profile dot id so

 but you know it needs to be sort of a

larger community

to be able to get quality data out of

that system otherwise for everyone else

go and have a look at your local

government plans

i’ll just make a note we’re at uh  uh

1 31 i’ve just got a few more questions

if you’d like to stick around

 and then we’ll we’ll wrap

 so who will benefit and be involved

now one of the key things that that can

often trip

people up here

is and i’m just going to bring up that

other question you’ve just described the

main features of the community in the

communities where your project’s going

to occur so when you think about

your project that that’s almost going to


a benchmark you know you’ve described

this broad community oh but you’re only

supporting this

amount but you’ve got you know this

broader community so

so that’s actually almost going to be a

benchmark i’m not suggesting in any way

because i’m not involved in this program

but as an assessor i know in other

programs that i’ve been on where where

this has actually been considered

particularly with something that a grant

program like this that they’ve been

really clear about a broader impact so

you know it is important to think about

 to think about that and again when

you’re thinking about your project if

there’s opportunities to work with

different organizations

to spread the impact

a lot broader so

who will benefit and be involved is

really important paint a picture

talk about your partners talk about

if if we’re talking about a community

group for example we wouldn’t just be

mentioning the community group we

actually talk about the people that they

help so you know paint a picture and

give them that that real understanding

of that ripple effect that your project

project has and of course you know again

don’t forget those statistics  in in

all of your questions always think have

i got a stat is there anything i should

put a statistic in is there any

opportunity to tell a story so

i always ask that  i’m quite stat

driven so i always have to stop stop and

go where’s my story here because you

know i do the stats i’m like where’s my

story natalie so always make sure you

get that uh that bit of a balance  and

again you’re you’re asked to select the

most appropriate target group options


one of the key things and if you haven’t

already seen this in grant programs it’s

certainly a theme

and and probably not surprising anybody

around when projects are working with 

with uh young people with children

that  that we as an organization have

established processes and policies to

make sure that we’re appropriately


with  uh with the situations that

occur in the environment surrounding

that the children that we’re working

with so probably no surprise  office

of guardian in new south wales uh is a

great resource and and in other states

and territories we have 

similar organizations

 so the other the other  elements

are tick boxes  you know the

again ticking the box that most 

applies to your project which is pretty

straightforward you should be able to 

to do that

and the primary outcomes you know again

you should be able to do that one of the

key things here

in this question you can tick up to

three what i’d like you to do when

you’re looking at this go back up to

that question

where are we

what will you do and tell us about your

project if you’re going to tick the most

the three most important areas have you

actually included that in this question

because this question remember we said

this is what the project is this is what

we aim to do and this is how we’re going

to do it

 you know again it doesn’t have to be

the work those words but as long as you

can see that

the the key thing here if you’re ticking

something different that you haven’t

already addressed as the aim of the

project it’s kind of like well that why

are you doing the project you know

there’s almost

you know there’s enough of a difference

for them to go okay that’s interesting

so just make sure you’ve got alignment


and then what we should be seeing in

this next question

is that those particularly those

three that you’ve just ticked as well as

anything else that you’ve mentioned


particularly in that question where

you’ve you’ve you know

what is the project where you’ve talked

about that aims this is your opportunity

to expand on those don’t introduce new

information or new outcomes here

unless you know you’ve got the word

count if there’s something new i would

actually leave it to the bottom of the


focus on those areas at the assessor can


understand because you’ve already talked

about those previously so focus on

addressing those and then if you’ve got

 some additional space

you know certainly talk about those

other outcomes uh you know goal here is

to to really really make sure the funder

knows you’re focused on those elements

 so the sort of the deeper you can you

can share information here  the

stronger your project is likely to be

it’s not about trying to be everything

to everybody

and you know again there are some great

hints here that will help you with your

response so consider those when you’re

going through and answering that


a couple of other questions related to

disaster and emergency response as well


if that applies then tick that and we

get to the budget

which as mentioned earlier i have a

cheat sheet for you

and you’re able to if you’re watching

the recording you’re able to download it


and i will email that out to those that

are attending

today so

the f triple r every grant program has a

different format for the budget but uh

but in essence you can see here when

you’ve got the total project cost the

amount you’re wanting from f triple r 

and and what cash contribution your


is making



if you’ve got any donation or any any

amounts of money that you’re

contributing a hot tip here is to break

that up let’s just say it’s a hundred

dollars and you’ve got fifty dollars of

donations then put donations fifty


if it’s how many donations let’s say

it’s four so you would put four

donations fifty dollars let’s just say

twenty five dollars of that has been 

uh through volunteer fundraising efforts

so you would put volunteer fundraising

five hours 25 if that makes sense so

break it up give them an indication of

where that money has come from because

that also

helps them to understand actually you

know there’s actually people that that

support this project because they’ve

actually given  cash

and then you’ll be asked to put your

expenditure amounts in  and then your

in-kind contribution so in-kind

contributions are all those things that


that really uh cost someone else you

know it’s labor it could be a discount

there’s a whole range of  of in-kind

amounts and you can see here that your

volunteers  are able to be costed at


per hour

 so you’ll be able to cost those

services  as a volunteer so the nber

of volunteers the nber of hours the

hourly rate so make sure you pop that in

as well and then what you will have in

the budget smary is you will actually

have a zero amount so your income and

your expenditure

which you

total and you can see here that that you

know they’ve said that includes in kind


 should be the total and and that’s

calculated so you’ll just click the

online form and it’ll calculate it for

you basically the balance down here the

the where it says balance total income

less total expenditure should be zero

now i’ve done a cheat sheet which is a

little bit  uh hopefully helps uh

bring some clarity where i’ve actually

said you know well the f r request is a

so a plus x equals x and i and uh and

i’ll send that out so hopefully that

makes it a little bit 

be clearer for you

and then we we basically get to the end

which is you know i said this earlier

if the fund has asked you for something

you’ve got to provide it

otherwise you could be deemed ineligible



make sure that you’re including them

look at what you said you’re going to

spend money on have you got a quote for


so make sure that you include those

docents and you can see that that

they’ve given you  a lot of

opportunity to provide those additional

quotes there as well

so that’s the we’ve gone through the

guidelines we’ve gone through the

application form

the following pages i’m showing you in

the application form uh more docents

that that you will need to include

 you know letters of support etc from

partnering organization and it’s just

that that partnering organization letter

of support that relates to

part b that i mentioned earlier if

you’re partnering with someone that


 is going to

receive and distribute the grant funds

and and equip those grant funds and this

is the letter of support for that not

not a normal sort of partner that you

might have for your project so just to

be clear there  and also there’s

financial attachments as well that you

definitely have to  provide the other

one just on financial attachments 

is just to take note of of the

requirements so whether you’ve got

ordered financials or you don’t have

audited financials and if you’re less

than a year old

the types of supporting evidence you’ll

need to provide again if you don’t

provide this information

you know that may deem you ineligible

and the other one to think about is

supporting information so supporting

information  you know it could be plo

if you’ve got a one-page project plan

the the project planning canvas  that

that is available  if you’re watching

the recorded session underneath to

download and i’ll email that out to you

you can actually include that as a

one-pager this is our community our

project plan you could if you’ve engaged

the community in finding out what the

project needs to be and let’s just say

they’re all putting their ideas down you

could take a photo and include that you

could include a word cloud of all of the

words that are coming out via a

community survey

there’s a lot of different different 

things that you can provide you know

letters of support etc i will say 

to make sure that if you’re providing

supporting information

just think about your project and make

sure that it directly supports what

you’re saying to the funder like don’t

provide something that gets them

confused and they think why they

provided this when they haven’t talked

about it in the application form so

really focus on those elements if you

want to make sure you focus on for


the nber of community members that are

coming together to support it

then what you could do is you could in


provide a list of all the different

partnerships  you know of all the

different names of supporters for

example you know that’s a relevant

example if you’re if you’re doing

a project that is more than

your area let’s just say it’s across

 the local government area then you

could provide a map showing where your

you know the the organizations are that

are actually going to benefit from this

so that’s what i mean by relevant it’s

got to really support and strengthen

what you’re saying  and you can see

here that  that not only is it

docents but also photos  etc and

they’ve the last thing they’ve said you

know if there’s any further information

if you provided something that that 

you haven’t spoken about or you just

want to make sure they understand

context you know you’re certainly able

to do that and then you basically

confirm and uh and away you go you

submit it before the the due date and uh

and your application is in

so i hope that has been really useful

for you to  when you’re looking at the

anz seeds of renewal grant program

and you know again have a look at the


look at the guidelines look at the

application form but also look at that

activity tree as well that i showed you


and download those helpful docents 

that will help you not just for this

grant program but certainly

for other that project planning canvas

will help you with all of your your

grant pro or all of your programs you’re

wanting to seek funding for be it grants

or or sponsorship and if you’re applying

for any future f triple r projects that

budget cheat sheet will help you as well



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Why your volunteer job description will help you achieve your goals
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People who Volunteer

How to you can learn the ropes as a new volunteer in an organisation.
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Volunteer Costs and Reimbursements

Why you'll want to know the cost of volunteering before you sign up
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New members

Creating a Positive Volunteer Culture

Why creating a great volunteer culture in your organisation will build success
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Grant Writing 101 eBook

Are you ready to take your grant writing skills to the next level? Whether you’re a newcomer or seeking to refine your expertise, this 47 page comprehensive grant writing ebook has you covered.


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