Covid-19 Event Risk Management for Charities: A Checklist

Covid-19 Event Risk Management For
Charities: A Checklist

Is your charity planning an event or fundraiser? Our Covid-19 event risk management checklist keeps you safe and successful.

Authored by: iClick2Learn Team

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Covid-19 Event Risk Management for Charities

Charities, like all organisations, are affected by Covid-19 safety measures. Events, fundraisers, and dinners all look different with government-enforced guidelines and requirements applied. Even as Covid-19 guidelines ease, there are still many factors to consider when planning an event. Covid-19 event risk management helps your organisation plan safely and successfully.

Covid-19 Changes for Events: Your Checklist

If your charity is looking to resume events, your existing risk management procedures likely need to be updated. A Covid-19 event risk management strategy will help you resume events with maximum safety and efficiency.

In light of Covid-19, consider the following for your next event:

Health and Safety

Hand washing and sanitising facilities for the public and the workforce
Deep clean schedules for venues
Training requirements for volunteers and workforce
Covid-19-specific WH&S risk assessment
Regularity of sanitising and cleaning operations
Covid-19 Safety Marshall
QR and manual check-in options

Medical

Temperature monitoring and other screening requirements
Collaboration with local public health authorities
Tracking who is in the venue
Health declarations pre-event
Enhanced onsite medical teams
Protocols for suspected and confirmed persons symptoms

Catering

Pre-packaged catering rather than self-serve
All caterers comply with safety requirements
Increased standards for hygiene safety
Volunteer and workforce training on standards and compliance

Event Operations and Venues

“New normal” workplace practice
Pre-event and pre-travel health checks
Staff wellbeing post-lockdown
Revised seating plans for limited capacity
Maintenance schedules up-to-date

Financial and Management

Venue use agreements in compliance with national Covid-19 recommendations
Revision of welfare support and HR policies
Revision of ticket terms and conditions/refund policy
Sponsorship and licensing contracts extended/renewed

Covid-19 Event Risk Management: Safeguarding Volunteers

Planning an event post-lockdown can be exciting for your charity. As you take Covid-19 considerations, safeguarding volunteers remains a top priority.

You can help keep everyone safe by:

Giving volunteers access to official sources for current information
Providing volunteers with appropriate PPE (personal protective equipment) and facilities
Clarifying what volunteers should do if they become ill
Educating volunteers on concerning symptoms
Requiring all volunteers to practice good hygiene and social distancing
Requiring volunteers to stay away from the workplace if they are ill and encouraging them to get prompt medical care
Giving volunteers a point of contact to discuss concerns
Immediately seeking advice from health authorities if you have a confirmed case of Covid-19 in your workplace

Covid-19 Event Risk Management: Conclusion

As fundraising activities and events resume, Covid-19 event risk management can keep your charity safe and compliant. Along with the other good work your organisation achieves, minimising the risk of Covid-19 transmission remains essential. Your charity may be planning its first event in a long while. Whether you are hosting a dinner or fundraiser, you can ensure maximum
safety and success by adhering to the latest Covid-19 guidance and regulations.